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How to keep project files, brand assets and links where your content team can find them

Store briefs, brand assets, reference links, and deliverables with a content project, then hand them over as a download.

Updated

Stop sending your team hunting through drives, tabs and old messages

Media files get their own section because they are reviewed. Everything else a project accumulates goes in storage: briefs, contracts, logo packs, caption files, invoices, and links to things that live elsewhere.

The point is that a project should be complete. Someone picking it up in six months should not have to ask anyone where the brand assets were.

Step 1: Attach files

  1. Open the project and go to Storage.
  2. Drag files in, or use the upload button.

Any file type is accepted. Documents, spreadsheets, design files, archives, and image assets all sit here.

Video that needs reviewing belongs in media, not storage, so it gets timestamped comments and a review state. See Media Library.

Not everything can be uploaded. A Figma file, a Drive folder, a Notion brief, or a reference video on YouTube can be attached as an external link instead.

  1. Choose Add link.
  2. Paste the URL.

Clipflow unfurls the link, pulling the title and preview so the list reads as something more useful than a row of URLs.

Adding a link raises an external_link.created event, so notifications and webhooks can pick it up. See Webhooks.

Step 3: Download and hand over

Files can be downloaded individually, or several at once as a zip.

That is the usual route at the end of an engagement: select the deliverables, download the zip, hand it over. Clients who need ongoing access are better served by a portal. See Client Portals.

Linked projects

A project can be linked to others, which is how a series holds together. Link the episodes and each one can reach the shared assets rather than carrying its own copy of the same intro pack.

The combined media view on a project gathers files from its linked projects too, so a series has one place to look.

Tips and best practices

  • Put the brief in storage on day one. The most common gap in a handover is the original brief.
  • Link rather than duplicate when a file already lives somewhere the client maintains. A copied brand pack goes stale the moment they update theirs.
  • Keep brand assets on a template. If every project for a client needs the same logo pack, put it in the project template so it arrives automatically. See Creating Project Templates.
  • Name files for someone who was not there. final_v3_REAL.psd is a note to yourself, not to the team.
  • Check external links periodically. A link to a Drive file somebody moved is worse than no link, because it looks like the asset exists.

Frequently asked questions

What file types can I store?

Any. Storage is not restricted to media formats.

Should a video go in storage or media?

Media, if anyone needs to review or comment on it. Storage, if it is a reference file nobody needs to mark up.

Can a client see storage?

Only what you share through a share link or portal.

Can I download everything at once?

Select the files you want and download them as a zip.

What happens to files if I delete the project?

They are deleted with it. Download anything you need first.

Do external links count toward storage?

No. A link is a pointer, and the file stays where it lives.

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