How to review draft posts one by one before they are scheduled

Check every draft post in one sitting instead of opening each project

When an automation or a teammate creates a lot of posts, the drafts end up spread across projects. Review puts them in one queue: a list of posts on the left, and the post you picked on the right with its media, caption, schedule and channel side by side. You check it, fix what is off, mark it Ready, and the next draft is waiting.

This is for checking posts before they publish. If you want to give feedback on a video file, that is Media Review.

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How to open Review

1. Click Review in the main navigation. It opens the queue across every organization you belong to. Review is hidden while the sidebar is collapsed, so expand the sidebar first.
2. Or click Posts in the main navigation to open the same screen for the organization you are working in.

The queue opens on drafts and selects the first post for you. If no posts match, the screen says Nothing to review.

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Filter the queue

The queue starts with the Draft status. Change it with the controls above the list:

• Organization: defaults to All Organizations. Pick one to review a single client or brand.
• Filter button: opens the filters below.
• Search posts…: finds posts by title.

Inside the filter menu:

• Channel: only posts for the channels you tick.
• Type: the kind of post on a channel, such as a Reel or a feed post. It appears once you have picked a channel.
• Status: Draft is on by default. Add Ready, Changes Required or any other status to review those too.
• Custom labels: only posts with the labels you tick. These appear once you have picked a single organization.

When any filter differs from the default, Reset Filters appears at the bottom of the menu and takes you back to drafts.

The queue loads 100 posts at a time. Click Load More at the bottom of the list for the next batch. The queue stops at 1,000 posts, so filter it down if you have more than that waiting. Above the post you will see where you are, for example 3 of 24.

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What you can change without leaving the screen

Everything for the selected post sits in one panel. Most changes save on their own.

Part of the post	How to change it	When it saves
Title	Click the title and type	When you finish editing
Status	Use the status badge	Immediately
Scheduled date	Use the date button (it reads Not Scheduled when empty)	Immediately
Channel and type	Use the channel button	Immediately
Project	Use Assign Project, shown only when the post has no project	Immediately
Custom labels and team	Use the label and team buttons	Labels when you pick them, team when you close the menu
Media	Click Add Media or the plus tile to upload or select files, and drag tiles to reorder	When you confirm
Caption	Type in the editor	When you click out of the editor, or click Save Changes

If a post has media that does not suit the channel’s platform, a Media Warnings box lists what to fix. A banner at the bottom of the panel shows where the post stands, such as Draft Post or Set Scheduled Date.

Below the caption you will also find Duplicate As…, Transfer, and Track Links and Undo Tracking Links when the channel supports them. See Tracking Links.

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Mark a post as Ready

When the media, caption, date and channel look right, change the status to Ready, or press R. Both do the same thing, and R only works on a draft.

Because the queue shows drafts, a post you mark Ready drops out of the list. The next post moves into its place, so you can keep pressing ↓ and R down the list. What happens next depends on the channel and its time slots, covered in Post Scheduling and Post Statuses and Failed Posts.

You can also use the status badge to set a post to Changes Required, Reviewed or Declined when it needs more work from someone else.

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Keyboard shortcuts

Shortcuts are ignored while you are typing in the title, the caption editor or the search box.

Action	Shortcut
Previous post	↑ or ←
Next post	↓ or →
Mark as Ready (drafts only)	R
Open the post in a new tab	E
Delete the post (asks first)	Delete or Backspace

Previous and Next stop at the ends of the list rather than wrapping around.

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Open the full post

Click Open Project (or press E) to open the post in its project in a new tab. Use it for anything Review does not cover. Your place in the queue stays where it was.

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Delete a post

Click Delete, or press Delete or Backspace. A box asks Are you sure? and explains that the action cannot be undone and permanently deletes the post. Click Continue to delete it or Cancel to keep it. After a delete, Review moves to the next post in the queue, or the previous one if you were at the end.

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Tips and Best Practices

• Review with the draft filter on. Posts leave the queue as you mark them Ready, so what is left is what still needs a look.
• Filter by channel when you are checking one account. Captions and hashtags are easier to judge side by side.
• Pick one organization before filtering by label. The custom label filter only appears for a single organization.
• Check the date as well as the caption. A Ready post with no date has nothing to publish against. The banner at the bottom reads Set Scheduled Date until you add one.
• Use E for the odd one out. Open it in a new tab, sort it out there, and keep your place in the queue.

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Frequently Asked Questions

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Related articles

• Post Scheduling: time slots, the planner and what Ready does
• Post Statuses and Failed Posts: what each status means
• Working with Posts: creating and editing posts in a project
• Media Review and Notifications: feedback on video files